- General use of FORSbase
- Explore data
- Get data
- Register a study
- Deposit data
General use of FORSbase
What is FORSbase?
FORSbase is a virtual workspace for students and researchers in the social sciences. Currently, FORSbase allows users to:
- search for Swiss research studies in the social sciences;
- download data;
- enter and update their studies; and
- deposit their own data.
What are the main advantages of using FORSbase?
Thanks to FORSbase, you can easily:
- find out about current and earlier research studies done in Switzerland in the social sciences, as well as enter your own research studies to complete our catalogue and increase your studies' visibility;
- find out about available data in our catalogue and download them for free and instantly;
- archive your own data in order to ensure their long-term preservation, to make them available in our catalogue, and thus to increase citations of your data and studies, at the same time meeting funders’ requirements.
Why should I register in FORSbase?
FORSbase gives online access to thousands of studies carried out since 1970, and provides access to the most complete social science collection in Switzerland. Once you are registered in FORSbase, you can download data, add a description of your own study, and archive and share your own data.
The users’ registration allows us to control access to the datasets and information that researchers made available in FORSbase. We can thus ensure that the data are downloaded only by authenticated users that we can easily contact if needed. Of course, personal information communicated during the registration is not transmitted to third parties.
- What is FORSbase?
- Registration and settings
How do I register in FORSbase?
On the homepage, click on the "Login" button on the top right hand corner and, afterwards, click on "Sign up". You are then redirected to the registration form. Fill in the registration information (the fields with an asterisk are compulsory) and finish off your registration by clicking on the "Save" button on the top left hand side.
Why can I not access the data although I am registered in FORSbase?
Access to the data available through FORSbase catalogue is possible only once your e-mail address is validated by FORS (which takes usually around 1 to 2 working days). To facilitate this process, we ask you to sign up using your institutional e-mail address (linked to your university, research institution, etc.) and to fill in the field “Institution/s, with name + address (main institution on top)”.
This control allows restricting access to the data to authorised people and ensuring that the data are used in a competent and informed way.
How can I access my personal workspace?
The "Login" button is at the top right-hand corner of your screen and leads you to the connexion page.
What does my personal workspace look like and which possibilities does it offer?
The personal workspace within FORSbase has 5 tabs. From left to right:
- tab "Catalogue": to search for current and past studies in the social sciences in Switzerland (with or without data), and to download the data;
- tab "My studies": to register your own study descriptions and, if you wish, deposit your data in FORSbase;
- tab "My downloads": to see and renew your user contracts, to (re-) download data and display details of a download. This tab only appears once you have accepted a user contract to download the data.
- tab with your name: to manage your settings and personal information, and to use the messaging service of FORSbase;
- tab "Home": to look for help (quick guides, FAQ, etc.) and general information about FORSbase.
How can I change my profile information?
Once you are registered in FORSbase, you can change your profile information by clicking on the tab with your name. Then, click on "My profile" and then on the "Edit" button to change your profile settings accordingly. Don't forget to save the changes at the end of your operation by clicking on the "Save" button.
How can I use FORSbase in another language?
FORSbase is available in English, French and German. You can click on the buttons at the top righthand corner of your screen to change the language. You can also change the language setting in your workspace. In order to do this, select the tab with your name and click on "My preferences". Then, click on the "Edit" button and select your language preference for the workspace and FORS communications. Don’t forget to save the modifications at the end by clicking on the “Save” button.
How can I receive communications from FORSbase in a different language?
In your workspace, select the tab with your name and click on "My preferences". Then, click on the "Edit" button and select your language preference for FORS communications. Don’t forget to save the modifications at the end by clicking on the “Save” button. You will now receive new communications in the selected language.
- How do I register in FORSbase?
Get familiar with the vocabulary of FORSbase
What is the difference between a study, a dataset, and a data file?
In FORSbase language:
- A study is the description of a research project and represents the basic element (or first level). It can consist of one or several dataset/s and one or several data file/s, as well as the related documentation (e.g. questionnaires, codebooks, and technical reports, etc.). At this level, you need only to enter information describing the whole research project.
- A dataset is an optional element of a study (second level). It consists of a data file, or several data files, and data-related documentation. At this level, you need only to enter information describing the dataset.
- A data file is a mandatory element of a dataset (third level). It acts as a digital file that contains research data, in the strict sense. Data can be quantitative or qualitative. The formats of data files generally reflect the tools used to process data (e.g. SPSS, R, Stata, or text files). At this level, you need to enter information describing the data file and attach the file to this description.
- A document is an optional element of a dataset (third level). It consists of any useful information that may help to understand the study and the results (e.g. research proposals, publications), the data and their production (e.g. questionnaires, codebooks, technical reports, user guides), thus increasing re-use potential. At this level, you need to enter information describing the document and attach the file to this description.
- What is the difference between a study, a dataset, and a data file?
How can I contact/send a message to other researchers within FORSbase?
There are different options in order to contact a researcher within FORSbase. One option is to go to the "Catalogue" tab, choose a study and then click, in the list of the authors, on the corresponding person you would like to send a message to. You can choose:
- "Details" in order to get more information on the person,
- "Send an email" to send him/her an email message outside FORSbase,
- "Send message" in order to send the person a message with the FORSbase messaging system, or
- "View studies" to learn more about the studies the particular person is involved in.
Another option to contact a person is to compose a message directly using the FORSbase messaging system available in your personal tab under "My messages". Click on the button "Compose message". You only have to type the first few characters of the surname or first name of the recipient and a scrolling list appears with all registered persons matching your typing. You can also send a message to several researchers simultaneously.
Warning: This functionality is under construction. At the moment, group messages are sent individually to the recipients.
How do I know if I have received a message?
When you have received new messages in FORSbase, a number (equal to the number of new messages received) appears on the tab with your name (at the right hand of your name). You can also choose to receive an email from FORSbase every time you receive a message. For this purpose, in your personal tab, under the tab "My messages", click on "Notification settings". Tick the box "Email" in relation to "Message received - You have received a message".
Is it possible to receive a notification when I send/receive a message in FORSbase?
Yes, it is possible. For this purpose, in your personal tab, under the tab "My messages", click on "Notification settings".
Tick the box "Email" in relation to "Message received - You have received a message" to receive an email every time you receive a message in FORSbase.
Tick the box "Email" in relation to "Message sent - You have sent a message" to receive an email every time you send a message in FORSbase.
How can I activate/deactivate the notifications I receive per e-mail when I send/receive a message in FORSbase?
To activate or deactivate the notifications in FORSbase, in your personal tab, under the tab "My messages", click on "Notification settings". Tick or untick the "Email" boxes to select your preferences.
- How can I contact/send a message to other researchers within FORSbase?
- About FORSbase
How do I find the data I'm looking for?
Go to the homepage and click on the tab "Catalogue". You can search for studies and data by free text or advanced search. Warning: the search by key word is not multilingual and should therefore be done in French, German, and English in order to be exhaustive.
In order to search studies for which data are available in FORSbase, check the box "Has archived data". Once you have your search results, click on the study title to access the study description, datasets and linked documentation. See also the quick guides "Explore the FORSbase catalogue" and "Get data".
Why do some studies in the catalogue have archived data and others don't?
FORSbase gathers together thousands of studies in the social sciences carried out in Switzerland since the seventies. However, it is only for a small percentage of these studies that data were archived at FORS (or at SIDOS before 2008).
How can I keep the results of the research carried out in the catalogue?
You can display the results of your research (up to 100 results per page) and click on the logo "print" on the top right hand corner of the research area. You can then print your results or save them in PDF format.
- How do I find the data I'm looking for?
Are the data free of charge?
Yes, all the data available through FORSbase are free of charge.
In which formats (SPSS, STATA, R, etc.) are data available?
Most of the data are available in SPSS format (.sav). Some data files are also in the formats Stata (.dta), Excel (.xlsx), or CSV (.csv).
Which information am I able to access without registering in FORSbase? And once I'm registered?
If you are not registered within FORSbase, you have access to the descriptions of the studies in the social sciences in Switzerland and, if applicable, as well as to the descriptions of data. In this case, you can also access the public documentation of the data by clicking on the tab "Documents" in the study overview. For that, go to the homepage and click on the tag “Catalogue”.
However, it is only when you are registered and logged in within FORSbase that you will be able to download data and the complete documentation of a study, after accepting the corresponding user contract (see 1.1.2 and 1.1.3).
Can I access the documentation of a study without being registered or logged in?
Yes, you can access the public documentation of a study from the catalogue even if you are not registered and logged in within FORSbase. This type of documentation contains for instance the study description, the questionnaires, or the study reports.
- Are the data free of charge?
Access to data
How can I access data?
Under the "Catalogue" tab, find a study of your interest with the help of the search engine (through the free text search or the advanced search). Tick the box "Has archived data" so that the result only displays studies with data available in FORSbase. Click on the study of your choice. You arrive then on the study details page with metadata of the study and the available dataset(s), as well as the public documentation. Under the tab "Datasets", choose a dataset and click on the button "Download the data". You should then fill in a description of the expected research. Finally, accept the user contract. In most cases, the data are immediately available under the tab "My downloads". Sometimes prior agreement of the author is necessary. In this case, a request is automatically sent when you accept the user contract. Then you must wait for the author's approval before downloading the data. This takes usually less than a few working days. See also the quick guide "Get data".
Why should I give a description of the expected research in order to download the data?
The description of the expected research will justify your application and demonstrate that the data will be used appropriately for scientific purposes or for university education. Moreover, prior approval of the author might be necessary. In this case, it is important to explain in detail the intended use of the data in order for the author to make an informed decision on giving access to the data or not.
Once the user contract is accepted, how long do I have to wait until I can access the data?
In most cases you have direct access to the data that you have chosen. With datasets where prior agreement of the author is necessary, access to the data can only be given after approval of the author. This usually takes less than a few working days.
Why can't I have direct access to data, even though I have accepted the user contract?
With datasets where prior agreement of the author is necessary, access to the data can only be given after approval of the author. This usually takes less than a few working days. In case you are refused access to data where prior agreement of the author is necessary, you should revise your study proposal. You always have the opportunity to write a message to the author or to contact us.
How do I know in advance if I need to have the prior agreement of the author or if I can have direct access to the data once the user contract is accepted?
When you have chosen a study in the catalogue, click on "Dataset". In the dataset description, you will see a field named "Special permission":
- if it is written "None": then the prior agreement of the author is not needed, and the data can be downloaded right after you have accepted the user contract;
- if it is written "With prior agreement of author": then you have to wait for the agreement of the author once you have accepted the contract.
Where do I find the data once I have accepted the user contract?
The data are available under the tab "My downloads". Click on the relevant dataset, and then click on the button "Download the data". The data and the related documentation will be automatically downloaded and you will find them thereafter in your download space.
What can I do if the author refuses to give me access to the data?
In the case that access to a dataset is denied by the author, you will receive an e-mail with the reasons of the refusal. If necessary, you can ask for clarification from the author using the FORSbase messaging system or the contact information available in FORSbase (see 1.4.1). In some cases, it is useful to revise the description of your expected research. You can also contact us.
- How can I access data?
Where can I find my user contract?
Go to the tab "My downloads" and click on the dataset title you have accepted the user contract for. In order to display the user contract click on the button "Display the contract".
What happens after my user contract has expired?
Once your user contract has expired, you will receive a notification message by e-mail. According to the user contract, you are obligated to delete the data at the end of the contract period and to confirm this by e-mail to FORS (firstname.lastname@example.org). Without reaction from you, first a reminder is sent, and then your account is locked.
However, if you still need the data, you can extend the use period by accepting a user contract for a new period (see 3.3.3).
How can I extend my user contract?
Once your user contract has expired, you can accept a new user contract to continue to use the data. Under "My downloads", click on the dataset title for which you want to extend the use. Then, click on the button "Renew contract". Fill in the information and accept again the contract.
- Where can I find my user contract?
How do I cite the data in my work?
The citation you should use is written at the beginning of the user contract you accepted before getting access to the data. You can access your user contracts under "My downloads". To display a contract click on the relevant dataset title, and on "Display the contract".
You can find the citation as well in the dataset description published in the FORSbase catalogue.
Why do I have to communicate to FORS any publications stemming from secondary data acquired through FORSbase?
This information is of interest first to the data authors, and also to the institutions that financed the studies. It is also useful for the people interested in using the data. Then, in the user contract that you accept by downloading data, you commit to informing FORS of all publications based on these data. The references will appear in the catalogue afterwards and give your publication more visibility. We kindly ask you therefore to communicate to us briefly by e-mail (email@example.com) the references to each of your publications.
- How do I cite the data in my work?
Register a study
How to register a study
How can I register my study in FORSbase?
In order to register a study in FORSbase you have to be registered and logged in within the system (see 1.2.1). Under "My studies" click on the "New study" button. Fill in all the required metadata fields and terminate the action by clicking on the "Save" button. Make sure you have linked all the people that contributed to the study. Finally, submit the study by clicking on the button "Submit". Once your study has been validated by FORS, it will appear in the catalogue. For more details see the quick guide “Register your study on FORSbase”.
Why should I register my study in FORSbase?
Your study will appear in the most complete research catalogue to date in the social sciences in Switzerland. It represents a great opportunity to make your study known within and beyond your discipline, and to develop your network. Registering your study in our catalogue will also facilitate data sharing at a later stage, if you intend to do so.
Which persons do I have to link to a study and how can I do it?
Once you are in "My studies", choose the study. Then under the "Study details", click on the button "Link person(s)". You can now link all the people that contributed to the study and attribute to them a role (principal investigator, scientific collaborator, administrative collaborator). There needs to be at least one principal investigator for a study.
Then you must attribute to them a permission (none, edit, manage, and submit). Make sure you assign yourself a submission permission, otherwise you will not be able to submit your study description in order to be published in the FORSbase catalogue. The order in the "Authors" field is adopted in the bibliographic citation (except the administrative collaborator which is not listed). You can always change the order manually by dragging and dropping the corresponding person to a new place in the list.
What is the difference between the permissions that we can attribute to each person linked to the study?
The permission given to a person defines his/her scope of action within the study and the datasets in FORSbase. The choice is made within four levels:
- None: No permission of editing or addition at the study level or to the related elements (dataset, data file and documentation);
- Edit: Permission to create and edit the study, the datasets, the data files and the documentation;
- Manage: Permission to edit (2) and permission to attribute and modify the permission given to a person;
- Submit: Permission to edit (2), to manage (3), and to submit a study description and/or to deposit data.
Warning: The person who deposits the data should have the permission to submit.
How can I delete a study?
As long as your study is not submitted, you can delete it at any moment. In the "My studies" tab, click on the study in question. In the study details, click on the "Delete" button on the top left hand.
If your study is already submitted or published in FORSbase catalogue, then you cannot delete it anymore. In this case, please contact us.
- How can I register my study in FORSbase?
- How to register a study
Reasons for depositing data
Why should I deposit my data in FORSbase?
Depositing your data in FORSbase will ensure their long-term preservation and save them from loss. Moreover, your data will then be provided to third parties, which can increase citations of your data and highlight your work. In some cases, the deposit of your data also meets funders’ requirements.
- Why should I deposit my data in FORSbase?
Access conditions and security
For which purpose will my data be used and under which conditions will they be distributed?
Data deposited in FORSbase are used only for scientific research and/or education purposes. Researchers may gain access to datasets only after accepting a contract agreement stipulating these conditions and through which they commit themselves to follow standard scientific ethical norms of conduct and to cite the data in a proper fashion. Click here to see an example of our standard user contract.
To whom will my data be distributed? Can I decide who will have access to my data?
Your data will be distributed to researchers and students affiliated with a university, a university of applied science, or a research institution for scientific research and/or education purposes. Researchers belonging to other institutions and the private sector can also apply for access. Such outside requests are carefully vetted.
If you wish to control access to your data on a case-by-case basis, you have to select the function "With prior agreement of author", in the field "Special permission" of the dataset description/details. In the "My studies" tab, click on the study containing the dataset in question. Then, choose the tab "Datasets" and click on the appropriate dataset. Finally click on the button "Modify".
That way, you will receive a copy of each data request by e-mail, together with the details of the person who is requesting the data, as well as a brief description of the intended analyses. Data will be released only after receiving your approval. However, by choosing this option you commit yourself to answering data requests within a few days. Beyond this time limit the FORS data service reserves the right to decide on your behalf.
Can I put an embargo on the distribution of my data?
Yes, you can choose a date when you want your data to be publicly available. Until then an embargo applies. In the tab "My studies", click on the relevant dataset (or create it). In the field "Data to be published on" you can choose the date after which you would like your data to be accessible.
How will my deposited data be secured?
While providing open and easy access to data, FORS is at the same time committed to protecting the confidentiality of research participants and the rights of the data depositors. As a way of ensuring confidentiality, FORS relies on a combination of anonymization, access eligibility criteria, informed consent among study participants, and user contract conditions which bar users from identifying cases. Our practices are in accordance with Swiss federal data protection laws. The deposit contract also stipulates that the depositor has collected and treated the data in conformity with existing national legislation on data protection, and confirms that the data have been anonymized.
- For which purpose will my data be used and under which conditions will they be distributed?
How to deposit data – in general
How can I deposit my data in FORSbase?
In order to deposit data in FORSbase, first you have to be registered in the system (see 1.2.1) and second you have to create your study and submit it (see 4.1.1 and the quick guide "Register your study on FORSbase". The submission of the study is necessary to later proceed to the deposit of your data.
Third, in order to deposit the data and related documentation you have to create a dataset, or several depending on the structure of your study, (see 5.4.1 and the quick guide "Quick steps to archiving your data with FORSbase"). In order to create your dataset go to the tab “My studies” and click on the study in question. Then click on the tab “Datasets” and click on the button “Add”. Fill in the dataset description and click on “Save”. Hence, the dataset is created.
Fourth, within the dataset you can upload the data file(s) and the documentation. In order to do that, you go to the details of the dataset and click on the button “Add a document” and “Add data file”. Then, fill in the data file or document description and upload the corresponding files.
Finally, once your files are uploaded you can deposit your dataset(s). Under “My studies”, click on the corresponding study. Then, in the tab “Datasets” choose the dataset that you would like to deposit. Click on the button “Deposit the dataset” and accept the deposit contract. Your dataset and the linked files (data files and documents) are now treated by FORS. You cannot modify the dataset (nor the linked files) until FORS has finished the processing. If everything is alright, your data are soon available in the FORSbase catalogue. You will then be informed by e-mail.
Why do I have to first submit the study before depositing the dataset?
In the system design of FORSbase a study is the main unit, whereas the dataset is only an optional element (see 1.3.1). It is therefore indispensable that you submit the study description before depositing the corresponding dataset.
If I submit the study, is the dataset deposited automatically?
No, when you submit a study the datasets within the study are not automatically deposited. After submitting a study, you can still work on your datasets, data files, and documentation. The data deposit happens in a separate and independent procedure (see 5.3.1)
Can the study and dataset be submitted/deposited at different points in time?
Yes. It is important that you submit the study details first (see 5.3.2). You can deposit the dataset only afterwards (containing data files and the corresponding documentation). Since the submission of the study and the deposit of the dataset are two separate and independent procedures, it is possible to deposit the data long after the submission of the study.
Are the updates made to my study/dataset visible instantly?
Yes, the updates are instantly visible to you. However, these changes will be visible in the catalogue only once the study or the dataset is published.
- How can I deposit my data in FORSbase?
How to deposit data – on the dataset level
How do I define what is a dataset in my case? When should I create an additional dataset?
A study with data can consist of one or several dataset and one or several data file, as well as the documentation. In case your study consists of several different data files, the question of the organization of the datasets and the data files will be raised (see 1.3.1).
Although there are no strict rules, you can find bellow some elements that may help you to structure your data. A dataset should contain similar data files in terms of their topic, population, method and/or moment of the data collection. A new dataset should be created when the data files are too different according to those criteria, for example, in case of surveys of distinct populations, use of quantitative and qualitative methods, or survey waves with large time intervals. It is also necessary to create a new dataset when the access conditions are different.
How do I choose a distinctive title for my dataset and why is it important?
The title you give to the dataset will automatically be translated into the citation of your data. It is therefore important to give your dataset a clear, precise and distinctive title. For this purpose you should choose a title which explicitly describes the subject, including the year and the population. For example:
- study title: employment market monitor;
- dataset title: survey of job advertisements 1950-2015.
Where is the field of the bibliographical citation?
When you are creating a dataset for the first time, there is no field concerning the bibliographical citation. This is produced automatically by FORSbase when the description of the dataset is saved for the first time in the system. That is why you have to save the dataset and reopen it (click on "Edit") in order for the bibliographical citation field to appear.
How is the bibliographical citation created?
FORSbase generates automatically a proposed bibliographical citation which is created from the dataset title and the persons linked to the study (principal investigators and scientific collaborators). It is therefore important to link all the people who participate in the study (see 4.1.3) and to give an appropriate title to each of your datasets (see 5.4.2).
You can also modify the proposed citation manually (see 5.4.5).
How can I change the bibliographical citation automatically created by FORSbase?
On the dataset detail page click on modify in order to switch to the edit mode. The box "I would like to modify the suggested standard citation for this dataset" displays a citation that is generated by FORSbase, which you can freely edit. Be aware of the fact that the tick box appears only if the dataset has already been created and saved.
How will my data be quoted?
The data users are legally bound through the user contract to cite the data in all publications. The bibliographical citation can be retrieved in the preamble of the user contract (see type of user contract). It is included in the documentation which is distributed together with the data.
How can I delete a dataset?
As long as you have not submitted the dataset, you can very easily delete it. In the "My studies" tab, click on the study containing the dataset in question and then on the corresponding dataset. In the dataset details, click on the "Delete" button on the top left hand.
However, if you have already submitted your dataset, then you can no longer delete it freely. In this case, please contact us.
- How do I define what is a dataset in my case? When should I create an additional dataset?
How to deposit data – on the data file and documentation level
What kind of documentation do I have to add?
In order to ensure that your data are reusable for other researchers, it is important to add all relevant documentation to your dataset. The researchers will have a better understanding of your data and the way they have been created. The documentation can consist for example of codebooks, questionnaires, methodological reports, or user manuals (see 1.3.1).
In which file formats can I deposit my data?
You can deposit your data in various file formats but preferably in SPSS or in Stata for quantitative data. You can also find a list of accepted file formats.
Why do I have to tick the box "Data anonymized?" in order to be able to deposit my data?
As a general rule, the FORS data service will only publish datasets that have been anonymized by removal of variables or information that could allow direct identification of individual participants, such as names, address, telephone number, etc. It is important that this work is undertaken by the researcher himself/herself, since they know their data best and are capable of deleting information without compromising the quality and reusability of the data. Data to be deposited at FORSbase should therefore be anonymized by the researchers as far as feasible, but the changes should not compromise the quality and usability of the data. Although the FORS data service will execute some checks, it will not be responsible for anonymization of your data and can, if need be, refuse data that have not been properly anonymized by the researcher.
For what are the two buttons "Copy" and "Relink" used, that appear once I have saved a data file or a document file?
When you are in the data or the document file details, there are two buttons "Copy" and "Relink" that appear once you have saved one of those elements.
The "Copy" button allows you to copy the inserted metadata in a new description to which you can attach a new data file or document. This functionality is of course only useful if you have several data files or documents which share the same metadata.
The "Relink" button enables you to relink a data file or document to another dataset within the same study.
- What kind of documentation do I have to add?
What does the deposit contract consist of?
This contract regulates the general terms of the data deposit, as well as the main rights and duties of the involved parties - the data authors and FORS. You can check the standard deposit contract.
How do I accept the deposit contract?
You just have to tick the box "Accept" at the bottom left hand side of the contract at the end of the deposit process.
Where can I find my deposit contract?
Once you have accepted the deposit contract, it is available under the tab "My studies". Once the study of interest is selected, click on the tab "Contracts". You will then have access to your deposit contracts, as well as to the user contracts that the researchers and students accept when they download your data.
- What does the deposit contract consist of?
After the deposit process
Where do I find my data once the deposit of my data is completed?
Under "My studies", select the study that contains the data you are looking for. In the study overview click on the tab "Affiliated files" and you can now access your data. The files associated with a dataset are also available at the bottom of the dataset details.
Is it possible to add a data file or a document or to change fields once I have (1) submitted a study or (2) deposited a dataset?
The possibility to modify a study or a dataset is clearly indicated on the list of your studies or your datasets by a display of a pen on the right hand side of the row.
- Once you have submitted your study, you cannot modify the metadata that describes it while FORS is treating it. However, you can add and/or modify the datasets, data files, and the documentation included within the study. Once FORS has finished treating your study, you can update it. Thus, a new version is created which allows you to modify the metadata of your study. To check the exact status of your study, click on the tab "My studies" and check the column "Workflow status". When the status indicates "Editing", "Reediting" or "Published" you can modify the metadata of the study. When the status is "Submitted" or "In review", you cannot modify the metadata of the study.
Once you have deposited your data file, you cannot modify the metadata that describes it while FORS is treating it. It is also not possible to add or modify data files or documentation within the deposited dataset. Once FORS has finished treating your dataset, you can update it. Thus, a new version is created which you can modify as well as the data files and the related documentation.
To check the exact status of your dataset, under "My studies", click on the wanted study. Then click on the tab "Datasets" and verify the column "Status". When the status indicates "Editing", "Reediting", "Published" or "Rejected", you can modify the dataset and the jointed data files and documentation. When the status of your dataset is "Submitted" or "In review", you cannot modify the dataset, nor the data files and the documentation.
Once my study/dataset is published in the catalogue, is it still possible to change anything?
Yes, you can click on the "Update" button, on the top left hand side of the study/dataset details. This measure will create a new version which you can modify and submit afterwards in order to replace the last published version.
Why is it not possible to modify my study or my dataset?
Once you have submitted your study or deposited the dataset, FORS will be processing your submission or deposit. At this point of time, it is not possible to modify the metadata of your study (in case you submitted the study) or the metadata and the files linked to your dataset (in case you deposited a dataset). You will have to wait for the publication of the study or the dataset in the catalogue in order to modify them, which will result in a new version (see 5.7.2).
How do I see who downloaded my data?
For the time being, all the principal investigators (PIs) are notified by e-mail when data have been downloaded. In the future, we are going to add a tab in the study overview within the tab "My studies", which indicates who accessed the data at which point in time.
- Where do I find my data once the deposit of my data is completed?
- Reasons for depositing data